Job Description

Administrative Assistant (Receptionist)

On-site Monday-Friday in Braintree, MA

W2 Pay $20-30/hr based on experience

Long term, potential for FTE conversion

As the face of the office, this role is responsible for creating a welcoming first impression by greeting clients, answering phones, and managing front desk operations. The Administrative Assistant will coordinate meetings, handle appointment scheduling, and support four advisors with administrative tasks such as filing, copying, and database management. This position requires someone who is detail-oriented, quick to respond, and able to juggle multiple priorities while maintaining a positive and professional demeanor. The role is fully onsite in Braintree, with opportunities for long-term growth and conversion.

Top Requirements:

• Strong organizational skills and ability to multitask across multiple advisors
• Proficiency in Microsoft Office Suite; experience with Redtail CRM and mail merges is a plus
• Professional, upbeat demeanor with the resilience to work with strong personalities
• Background in wealth management is a plus

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.

Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Apex team member can provide.

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