Job Description

We are partnered with a real estate firm seeking a Part-Time Administrative Assistant with 2+ years of office experience to support day-to-day operations at their New York office. This role has the potential to convert to permanent hire. Candidates must be proficient in Microsoft Excel and comfortable working independently in a front-facing, professional environment.

Responsibilities:

• Provide general administrative and front-desk support
• Manage incoming calls, greet visitors, and coordinate conference room scheduling
• Assist with IT setup in conference rooms (with external consultant support as needed)
• Maintain calendars and meeting schedules for the Chairman and President
• Draft and distribute correspondence using Outlook, Word, and PowerPoint
• Create and manage spreadsheets using Excel
• Manage office mail, postage, and UPS shipping
• Maintain office and kitchen inventory; restock supplies as needed
• Support tenant requests using building management software
• Coordinate executive lunches and handle local errands
• Assist with special projects, research, and event coordination

Qualifications:

• Minimum 2 years of experience in an administrative or office support role
• Proficiency in Microsoft Excel and Office Suite (Outlook, Word, PowerPoint)
• Strong organizational and multitasking abilities
• Professional, articulate, and punctual with strong communication skills
• Ability to handle confidential information with discretion
• Experience in a corporate environment and understanding of front-office presence

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